Job Overview:
We are seeking a reliable and proactive Office Assistant to ensure the smooth operation of our head office. The ideal candidate will be responsible for maintaining a clean and organized office environment, supporting various departments with administrative tasks.

Key Responsibilities:

1.    Front Desk Duties:
•    Greet and assist visitors in a professional and friendly manner.
•    Manage incoming calls, direct them to the appropriate person or department, and take messages as needed.
•    Handle incoming and outgoing mail, packages, and courier services.

2.    Office Assistance:
•    Assist in setting up meeting rooms and preparing them for scheduled events or gatherings.
•    Help in arranging office furniture as needed.
•    Monitor and restock office supplies, such as stationery, pantry items, and toiletries.
•    Update appointment calendars and schedule meetings/appointments.

3.    Errands and Deliveries:
•    Run office-related errands, such as purchasing supplies or delivering documents.
•    Maintains supplies inventory by checking stock, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies & ensuring timely replenishment.
•    Handle incoming and outgoing mail, packages, and other deliveries.

4.    Cleaning and Maintenance:
•    Perform daily cleaning tasks, including mopping, dusting, and sanitizing all areas of the office. Maintain cleanliness in all office areas, including workstations, common spaces, and the pantry
•    Ensure restrooms are clean, well-stocked, and maintained throughout the day, including replenishing toiletries, hand soap, tissues, and air fresheners as needed, with all work documented and submitted as a checklist of tasks completed.
•    Dispose of waste properly and ensure trash bins are emptied regularly.
•    Report any maintenance issue to the Facility Management team.

5.    Support to Various Departments:
•    Provide assistance to different departments with basic administrative tasks such as filing, photocopying, collating, printing and other adhoc tasks as assigned.
•    Collaborate with colleagues to ensure a smooth and efficient workflow.
•    Ensure strict confidentiality of sensitive information and documents at all times.

6.    Attributes:
•    Punctual and reliable.
•    Attention to detail in cleaning and organizational tasks.
•    Initiative to identify and address areas that need cleaning or improvement.
•    Professional and courteous demeanour.


Qualifications:

•    Minimum High School diploma or equivalent.
•    Proven experience in a similar role will be an added advantage.
•    Ability to prioritize tasks and manage time effectively.
•    Good communication and interpersonal skills.
•    Physical stamina and ability to lift and move moderate weights.
•    Ability to multitask and work independently.