Charterhouse is recruiting on behalf of a well-established professional services organization based in Dubai to appoint a highly organized and proactive Administrative Manager. This is an exciting opportunity to step into a broad, hands-on role within a fast-paced environment. The firm is seeking someone who can join within two weeks.

The Administrative Manager role combines executive assistance with operational oversight, HR coordination, compliance support, and office management. Working closely with senior leadership, the Administrative Manager will play a central role in ensuring the smooth day to day running of the business. Responsibilities include managing complex diaries, coordinating travel arrangements, supporting board meetings, and handling all senior level administrative requirements.

Additionally, the role will oversee daily office operations, vendor relationships, and general facilities management, while providing key support across HR processes, including recruitment coordination, onboarding and offboarding, visa processing, and health insurance administration. The role will also assist with policy updates, data protection processes, and the maintenance of relevant documentation, while representing the business professionally with both internal and external stakeholders.

Requirements:
To be considered for this role, the ideal candidate must have 5–10 years of experience in a similarly broad administrative or operations role within financial services or a professional services environment. The candidate should be highly organised, discreet, and capable of managing multiple workstreams independently while maintaining exceptional professionalism.

Strong communication skills are essential, along with the ability to build trusted relationships across the organisation. Arabic language skills would be advantageous. Immediate availability is preferred, with the expectation to start within two weeks.

About the Company
Charterhouse Middle East was formed in 2004 following the successful launch of Charterhouse Australia in 2003. Following its initial success, Charterhouse has established itself as a reputed recruitment specialist in its industry with footprints in Asia (Hong Kong and Singapore), Australasia (Sydney and Melbourne) and the Middle East (Dubai). We offer professional and bespoke contingency and retained search services across a variety of industrial sectors as well as bespoke RPO services tailored to service to our clients specific requirements. Charterhouse Labour Solutions which provides Employee Outsourcing, HR solutions and Payroll Services, making Charterhouse one of only a handful of organisations within the UAE able to offer this service with a license issued through the Economic Development Department.

One of the keys to our success is our staff, they possess a track record of recruiting in both the regional and international markets, with a specialised understanding of their market space. This, we believe, offers the best platform of service to our client and candidate base. In addition, our team is offered the strongest candidate generation and marketing tools, an exceptional database and support from an experienced administration and research team, to ensure that we can provide the best possible service levels. We strive to achieve excellent levels of service. Our consultants are specialists within their respective markets and hence are able to provide specialist market insights, salary trends, and are able to network with candidates who are both active and passive opportunity seekers.

Valuing People, Creating Opportunity.